Imagine you’re managing multiple projects and are overwhelmed with on-going tasks, not to mention the sea of chats to navigate through each day’s progress and blockers. Enter Kaamfu. Our web application has a dedicated area for work management that we call the Navigation Panel. It is designed to streamline project management and enhance team collaboration, by keeping all your departments, projects, and tasks organized in one place.
The Work Panel: Organize Your Workplace #
The Work section within the Navigation Panel is a comprehensive workspace where you can structure your company’s departments and projects into manageable components. Here you’ll find three key sub-panels: Spaces, Boards, and Items. Each of these sub-panels is designed to support different levels of organization, from departmental categorization to individual task tracking.
Spaces #
Spaces in Kaamfu corresponds to the various departments in your organization. Here you can create and organize your entire team, with departments as the top layer of project hierarchy. By creating a Space for each department, you can add members, set project goals, and assign tasks within that department.
Kaamfu’s environment works with contextual chat, which means that each Space includes a dedicated conversation area. This enables the team to discuss department-related updates, issues, and plans in one place. By doing so, you can rest assured that all communications are organized, reducing the need to sift through irrelevant messages.
Boards #
Within a Space, you can create Boards that represent specific projects or workflows of your organization. Create project-based board groups and add membership of relevant employees to them. This automatically adds them to the board-specific conversation as well.
In this way, team members can exchange project-related information and updates regularly without moving out of the web application. It keeps discussions clean and gives clarity to managers about task progress and completion.
Items #
Items serve as individual tasks or deliverables within each Board or project. Think of items as the action points that drive a project forward. They come with a dedicated contextual chat, allowing team members to discuss specific task details, troubleshoot blockers, and brainstorm ideas.
Each task in the Items panel also has a Notes feature in which meeting notes, daily deliverables, blockers, etc., can be noted down. All members of the Item have access to it and can make use of it to progress with tasks.
Kaamfu’s Navigation Panel keeps your workspace, projects , and tasks organized in Spaces, Boards, and Items.
The Activity Panel: Get Updates and Notifications #
Next in the Navigation Panel is the Activity section – your go-to hub for all updates and notifications related to ongoing projects and conversations. Here, you can view all activities you’re a part of, such as individual chats with users, group chats, Spaces, Boards, and Items assigned to you.
Whenever there’s a new message, an update in a project, it is indicated with a little red dot against the relevant Space/Board/Item. The number on this notification indicates how many updates have happened since you’ve last seen it. This helps you prioritize your work and pay immediate attention to tasks that are pending.
Clicking on any item in the Activity sections tasks you directly to its dedicated chat, where you can actively take part in the conversation and be ready with updates. Thus, you can jump from one task to another, or move from one board to another in just a click without switching applications or screens.
The Team Panel: Monitor Your Team’s Progress #
For managers and team leads, The Team section in Kaamfu is an invaluable resource for monitoring and tracking performance. This panel displays all members working under your supervision with insights into each person’s workday along with timestamps.
If you click on a team member, you can view their backlog, access workload distribution, and identify any blockers. Additionally, the web application integrates the Kaamfu Workstation Connect, enabling managers to access screenshots and productivity metrics from each member’s computer. This enhances transparency and allows managers to identify training needs or process improvements.
